Privacy Policy

Knight Frank sp. z o.o. with headquarters in Warsaw attaches particular importance to respecting the privacy of users visiting our website https://officepoland.pl (dalej zwaną "Portal”). We want everyone who visits our Portal to know how to protect their privacy. Therefore, we encourage all visitors to read our Privacy Policy. In all matters regarding the processing of personal data of persons visiting our Portal, please contact us at knightfrank_dpo@knightfrank.com.

Concepts written in capital letters, not defined in this Privacy Policy, have the meaning adopted in the Regulations of the Portal.

Who is the data controller?

In accordance with the provisions of the General Data Protection Regulation (hereinafter "GDPR”) the administrator of personal data collected from persons visiting our Portal is Knight Frank sp. z o.o. with its registered office at ul. Mokotowska 49, 00-542 Warsaw, entered into the Register of Entrepreneurs of the National Court Register maintained by the District Court for the Capital City of Warsaw Warsaw in Warsaw, XII Commercial Department of the National Court Register under KRS number: 0000134273, share capital: PLN 500,000, Tax ID: 526-103-20-88; REGON: 010996078 ("Knight Frank” or "we”). This means that we are responsible for the use of data in a safe manner and in accordance with applicable law.

What personal data do we collect and for what purpose?

Personal data is any information that allows to identify you (directly or indirectly). The following personal data will be processed:

• for people visiting the Portal:


Knight Frank automatically has access to public IP addresses from which the visitors browse the Portal's information content and data contained in log logs (http queries). The data collected is used only for the purpose of administering the Portal and for statistical purposes. The basis for data processing is the implementation of our legally legitimate interests of the administrator in the form of administration and service of the Portal (Article 6 (1) letter f) of the GDPR). On the basis of collected data, statistics may be generated that help in administering the Portal. Statistics do not hide any features that identify visitors to the Portal.

• for people who have used the contact form:


Knight Frank also collects data that you choose to provide us via the contact form (e-mail address, phone number, other data provided in the message). In this case, the collected data is used only to answer a complex query or further inquiries (from the same person). The basis for the processing of these data is your consent (Article 6 (1) (a) of the GDPR). This consent can be withdrawn by you at any time. Withdrawal of consent does not affect the lawfulness of the processing that was made on the basis of consent before its withdrawal.

Providing personal data collected via the contact form is not a statutory or contractual requirement, however, refusal to provide such data will prevent answering an inquiry / further inquiry.

• in the case of persons who have entered a query regarding a given Advertisement, without being logged in as a Tenant:


Knight Frank collects data that you decide to provide via the inquiry form for a given Advertisement (email address, telephone number, company, other data provided in the message). The application form for an advertisement is visible after entering the Advertisement. In this case, the collected data is used to respond to complex inquiries, and - if you prefer to enter a rental agreement for the property concerned - to ensure contact between the person and the Lessor and notify you of subsequent stages of the service if expressing interest in the Advertisement. The basis for the processing of these data is your consent (Article 6 (1) (a) of the GDPR) provided by filling in the data in the Advert request form. This consent can be withdrawn by you at any time. Withdrawal of consent does not affect the lawfulness of the processing that was made on the basis of consent before its withdrawal.

Providing personal data collected through the inquiry form is not a statutory or contractual requirement, however, refusal to provide such data will prevent answering an inquiry.

• in the case of Tenants, i.e. persons who have registered as Tenants:


Knight Frank collects personal data from persons registered as tenants in the form of: name and surname, telephone number, e-mail address, tenant status, password, date and time of registration (data collected through the Registration Form); companies and positions in this company (data collected through the Profile edition form) and data on favorite surfaces (data collected when adding space to favorites).

The data collected is used to establish and administer the Tenant's account, including providing the Tenant with access to the account and the ability to easily submit inquiries regarding the Advertisements appearing on the Portal, and to ensure contact between the Tenant and the Lessor (when the Lessee agrees to conclude a lease agreement) real estate, which the given Advertisement refers to). The e-mail address will also be used to inform you about the next stages of the service if the Tenant expresses interest in the Advertisement. The basis for the processing of these data is your consent (Article 6 (1) (a) of the GDPR) by registering as a Tenant or filling in data in the appropriate form (Registration Form, Profile edition form, field of adding space to favorites). This consent can be withdrawn by you at any time. Withdrawal of consent does not affect the lawfulness of the processing that was made on the basis of consent before its withdrawal.

Providing personal data collected through the Registration Form (name and surname, telephone number, e-mail address, Tenant status) is not a statutory or contractual requirement, however refusal to provide such data will prevent the Tenant's account on the Portal and its servicing. Providing other data (company, position, information about favorite surfaces) is voluntary and does not affect the use of the Portal as a Tenant.

How do we deal with data?

The data we collect from visitors to the Portal will be processed no longer than it is necessary to administer and operate the Portal. In the case of personal data collected through the contact form, these data will be processed for the time necessary to answer the inquiry / further inquiry. Then, their processing will be limited to their storage as part of the archiving of e-mail correspondence. These data will be kept until the request for their removal is successfully filed.

The personal data of Tenants and Landlords will be kept for the duration of the account. If the account is deleted by the Tenant, personal data will be stored for a period not longer than the period of limitation of claims that may apply to the data subject (typically 7 years) in connection with the use of the services offered on the Portal. In case of concluding a cooperation agreement between the Lessor and Knight Frank, the data will be processed for the duration of the contract, and then for the period of limitation of claims (no more than 7 years) from its dissolution or expiration.

In case of asking for an Advertisement by the Renter or a person who visits the Portal without registering / logging in, your personal data (e-mail address, telephone number, company, other data given in the message) may be forwarded to the Advertiser who posted the Advertisement.

We may provide data to entities that process data on our behalf, participating in the execution of our processing activities, i.e. entities servicing our IT systems and providing us with IT tools, including hosting, entities providing consultancy, consulting, audit, tax and accounting services.

Knight Frank does not transfer and does not intend to transfer your visitor data to a third country (outside the European Economic Area) or to international organizations unless you expressly agree.

On the basis of personal data of visitors to the Knight Web Portal, Knight Frank will not make automated decisions for such persons, including decisions resulting from profiling. Profiling means any form of automated processing of personal data, which involves the use of personal data to assess some of the personal person's personal factors, in particular to analyze or forecast aspects of the work of that individual, its economic situation, health, personal preferences, interests, credibility, behavior , location or movement.

Cookies

Knight Frank uses cookies to make it easier for visitors to use the Portal and to create anonymous statistics. Cookies are IT data, in particular text files sent by a website that is visited by the Internet user, to the user's device (computer, smartphone, tablet, etc.) and are intended for the use of websites. Cookies usually contain the name of the website from which they originate, their storage time on the end device and a unique number.

Managing cookies by the visitor of our Portal, including blocking them, is possible at any time by changing the settings of the web browser used. Usually, browsers allow cookies to be stored on the user's device by default, so make sure that your browser's current settings correspond to your preferences. It should be remembered that blocking or restricting the use of cookies may affect some of the functionality of the websites viewed.

Permissions

In accordance with the provisions of the GDPR, you have the right to request from Knight Frank access to your personal data, rectification, deletion or limitation of processing, as well as the right to object to the processing and the right to transfer your data. In addition, you are entitled to submit a complaint to the supervisory body - the President of the Office for Personal Data Protection.

In the case of persons registered as Tenants, you can independently access the personal data you have provided and change them via the Profile edition form.

Contact

In all matters concerning the processing of personal data of Portal users, please contact us at the following e-mail address: ochrona_danych@pl.knightfrank.com